Project Support Officer

About The Role

The Project Support Officer will work within the Specialist Systems Team, forming part of a broader CASG project environment. The role provides day-to-day project support across procurement, coordination, governance, logistics, reporting and stakeholder engagement to help the team deliver project objectives.

Defence project experience would be highly regarded.

Key Responsibilities

• Assist and support the Project Manager with day-to-day project activities and procurement-related deliverables, including approvals, expenditure documentation, invoices, stakeholder activities and supporting procurement documentation.
• Prepare and administer Defence Agreements and Work Orders and support the approval and processing of invoices in SAP.
• Engage with internal and external stakeholders to coordinate and support project activities, training and delivery requirements.
• Support equipment preparation, lifting, dispatch and receipt through the Defence Supply Chain.
• Facilitate the safe handover, receipt and delivery of equipment as required.
• Support the day-to-day management of equipment disposal, including assets subject to ITAR or other export-control considerations.
• Assist with the development, maintenance and administration of project plans and related project documentation.
• Prepare correspondence, briefs and reports as directed, including material for senior delegates, committees and governance forums.
• Assist with the management and maintenance of Specialist Systems Team risks using applicable Defence project risk-management tools and processes.
• Undertake System Manager support duties and be prepared to act in the System Manager role when required.
• Manage project correspondence, including oversight and coordination of project mailboxes, records and data management.
• Work collaboratively and maintain effective relationships with customers, colleagues, contractors and other stakeholders.
• Undertake additional project tasks as delegated by the System Manager and Project Director.

Essential Skills And Experience

• Experience working in a high-performing project team and contributing to the management and delivery of project outcomes.
• Demonstrated ability to build trusted and valued relationships with project team members, customers and partners.
• A high level of competence and experience using Microsoft Office applications.
• Ability to work collaboratively with project team members and stakeholders, including above-the-line and below-the-line contractors and other Defence agencies.
• Sound organisational and management skills aligned with the project's strategic objectives and delivery requirements.

Highly Desirable Experience And/or Qualifications

• Experience working in a Defence environment.
• Experience using Defence Enterprise Resource Planning (ERP) tools, including SAP or comparable systems.
• Experience drafting and preparing briefs, correspondence and reports.
• Recognised project management qualifications or professional accreditation, such as AIPM or equivalent.
• Understanding of contemporary project management frameworks, including PMBOK principles, and experience working within Defence project-management methodologies and governance environments.