Executive Assistant to Lord Mayor

At a Glance

Work type: 35 hours per week, some hybrid options

Salary: $108,795.03 to $119,781.85 + 12% superannuation

Employment Type: Full Time, Permanent

Closing date: 9pm, Sunday, 27 September 2026

The City of Parramatta is in the midst of significant growth and transformation. With a community that brings together many cultures, skills and stories, a changing skyline and new investments, this is an exciting time to be part of the journey. Parramatta 2050 gives us a clear picture of where we’re heading; a connected, creative and sustainable City with opportunities for everyone. Every role at City of Parramatta contributes to this next chapter, helping us build a strong, thriving Parramatta for the people who live, work and spend time here.

About the Role

Play a key role in supporting the Lord Mayor and senior staff by delivering high-quality executive, coordination and operational support across a diverse range of priorities. Given the nature of this role and its direct support to the Lord Mayor, flexibility is essential, including a greater level of in-office attendance than may be required in other Council roles.

In this role you will:

• Provide high-level executive support to the Lord Mayor, managing a busy schedule, correspondence, briefings, reports and key communications.

• Coordinate meetings, events, functions and travel arrangements, ensuring seamless planning, logistics and follow-up of actions.

• Prepare high-quality reports, presentations, briefing papers and other documents to support informed decision-making.

• Build and maintain strong relationships with Councillors, government representatives, community stakeholders and internal teams.

• Manage constituent enquiries and correspondence with professionalism, discretion and a customer-focused approach.

• Support the delivery of key priorities, projects and initiatives for the Office of the Lord Mayor while managing competing deadlines and changing priorities.

• Contribute to the efficient operation of the Office of the Lord Mayor through effective office management, process improvement and administrative coordination.

• Handle confidential and sensitive information with sound judgement and professionalism in a dynamic political environment.

What’s on offer

We offer a competitive remuneration package from $108,795.03 to $119,781.85 plus 12% superannuation.

Your employee experience with City of Parramatta includes:

• Flexibility: Hybrid working conditions, flexi‑time scheme, additional leave over the Christmas period.
• Leave: 14 weeks paid parental leave, 15 days personal leave, Long service leave after 5 years
• Wellbeing: Employee led networks (ERGs), Fitness passport, Flu vaccinations, Employee Assistance Program (EAP), Ongoing wellbeing initiatives, Health insurance discounts.
• Location & Convenience: Central Parramatta location, discounted parking, Novated leasing available
• Growth: Learning and development programs, leadership pathways, free LinkedIn Learning

About You

You are a highly organised and proactive executive support professional who thrives in a fast-paced environment. You have a proven ability to manage competing priorities, build strong stakeholder relationships and provide exceptional support to senior leaders with professionalism, discretion and sound judgement.

You will also bring:

• Significant experience providing high-level executive or secretarial support in a complex, customer-focused environment.
• Exceptional organisation, time management and administrative skills, with the ability to prioritise effectively and meet tight deadlines.
• Strong written and verbal communication skills, with confidence engaging with stakeholders at all levels.
• Advanced proficiency in Microsoft Office and electronic records management systems.
• Proven ability to handle sensitive and confidential information with discretion; experience in local government or a politically sensitive environment will be highly regarded.

To be considered for this role, you will hold a TAFE certificate or equivalent and any other qualification relevant to the position as well as 10+ years’ experience in a senior Executive Support role.

Want to know more?

Review our Values Flyer to learn more about the behaviours that guide how we work. Further details about this role can be found in the Position Description. For a confidential discussion, please contact the recruitment team via Sign in to view email, to speak to the hiring manager.

How to apply

Applications must be submitted online by 9pm, Sunday, 27 September 2026. Applications submitted by other means will not be accepted.

Please note: Candidates who do not meet the essential qualification and licence requirements may not progress through the recruitment process.

This position requires the preferred candidate to undergo the below pre-employment compliance checks:

• Criminal history check: A criminal history does not necessarily disqualify a prospective candidate from selection.

The City of Parramatta supports a drug and alcohol‑free working environment. Employees may be subject to random testing.

How we work: Inclusion & Belonging

At the City of Parramatta, inclusion and belonging are central to how we work. We’re building a workforce that reflects our diverse community and value different perspectives and lived experiences. We welcome applications from Aboriginal and Torres Strait Islander peoples, people living with disability, people of all ages, women, culturally and linguistically diverse communities, LGBTQIA+ people, ADF veterans, and others who bring unique perspectives.

We are committed to a fair, inclusive, and accessible recruitment process and support reasonable adjustments throughout recruitment and employment – contact Sign in to view email for a confidential discussion.

Eligibility

Please note you must be an Australian or New Zealand citizen or a permanent resident in Australia to apply for this position. Applicants holding valid visas may be considered for Casual or Term contracts subject to their visa work conditions.