Governance Support Officer

Are you a highly organised administrator with a keen eye for detail and an interest in governance, compliance and local government? Join our Governance and Risk team and play a key role supporting Council decision-making and statutory compliance.

About The Role

As the Governance Support Officer, you will provide essential administrative and governance support to ensure the smooth operation of Council and Committee functions. Working closely with the Governance team, you will assist in preparing agendas and minutes, maintaining registers, and supporting governance systems and processes.

This is a 0.8 FTE (part-time) position offering flexibility and the opportunity to contribute to meaningful community outcomes.

Key Responsibilities

• Coordinate and compile agenda papers and minutes for Council and Committee meetings
• Provide administrative support for meetings, including minute-taking and running sheets
• Maintain statutory registers and governance records
• Assist with delegations, authorisations, and compliance documentation
• Support governance systems and provide basic user assistance
• Prepare correspondence, reports and other documentation as required
• Conduct research of past Council decisions and records

About You

You are a proactive and detail-oriented professional with:

• Strong administrative and organisational skills, with the ability to manage competing priorities
• Excellent written and verbal communication skills
• A commitment to delivering high-quality customer service
• Sound computer skills, including Microsoft Office (Word, Excel, Outlook, PowerPoint)
• An understanding of governance, compliance, or local government processes (desirable)
• Relevant qualifications or experience in administration, governance, compliance or similar fields

Why Join Us?

• Work in a collaborative and supportive team environment
• Enjoy flexible work arrangements with a 0.8 FTE schedule
• Be part of an organisation committed to community outcomes and continuous improvement

Be Part of Something More

Join us in making a real difference to the lives within our community. Working for City of Ballarat you will be part of a team that values honesty, transparency and accounting in everything we do. We believe in the importance of valuing every Individual and working together to support the community. Together we create a supportive and inclusive environment where everyone can thrive and make a positive impact.

Benefits

There’s more to remuneration than just salary.

Here Are Some Key Benefits You Might Value

• Learning and development programs
• Flexible work policies
• Employee benefits program
• MyWellbeing initiatives

To Apply

To apply for this position please click on the apply button and submit your application. The closing date for this position is 12pm Monday 22 June 2026.

Please ensure that you provide a cover letter, current resume and provide answers the key selection criteria set out in the attached position description.

The successful applicant will be required to undergo a full employment medical and police check.

Contact

For any additional questions, please contact Sarah Anstis, Senior Governance Officer on 03 5320 5535 or ***email_hidden***

At the City of Ballarat, we celebrate diversity and strive to create an inclusive, flexible workplace where everyone feels welcome. We encourage applicants of all backgrounds, identities, and abilities to apply. If you need any support during the recruitment process, reach out to us at [email protected]

We’re proud to be a child-safe organisation, committed to protecting children and young people from harm. Our culture promotes their safety and wellbeing, and we require all successful candidates to undergo relevant screening, including a Working with Children Check and criminal history check.