Contract Administrator

About the Company

OTTO Construction Group is a mid-tier dynamic, hands-on Victorian construction company. Founded in 2015, OTTO has built a strong reputation as a trusted builder across the commercial, retail, industrial, medical and education sectors throughout Melbourne, Geelong and regional Victoria.

We specialise in delivering high-quality projects ranging from minor works and tenant fit outs to large-scale new builds and refurbishments. Our approach is driven by a deep a commitment to efficiency, transparency and client satisfaction, ensuring successful outcomes on every job.

At OTTO, people are our greatest asset. Our multidisciplinary team — including Directors, Project Managers, Site Teams, and support professionals work collaboratively to exceed expectations, drive innovation, and build meaningful relationships with clients and partners. We take pride in fostering a supportive culture where individuals are empowered, challenged, and recognised for their contributions.

About the Role

Join a passionate and progressive leadership team as an experienced Contracts Administrator in our Geelong Office, supporting the delivery of commercial construction projects during an exciting growth phase. You will manage the full contract lifecycle of projects, overseeing subcontract documentation, procurement coordination, variations, and compliance, while working closely with Project Managers, subcontractors, and clients. With the opportunity to step up and run smaller projects as a Junior PM, this role is ideal for a detail-oriented professional eager to grow their career in a dynamic environment.

Key Responsibilities - Responsibilities associated with this position include, but are not limited to;

· Manage and distribute all site drawings and project documentation, ensuring accuracy, version control, and alignment across trades.

· Support on-site coordination of subcontractors to maintain program timelines and quality standards.

· Prepare, review, and issue subcontract agreements in line with project scope and budget.

· Assist in negotiating subcontract terms, pricing, and scope adjustments to protect commercial outcomes.

· Assess, price, and administer contract variations, ensuring proper documentation and approval.

· Oversee contract compliance, manage risks, and ensure obligations are met throughout the project lifecycle.

· Prepare and assess progress claims, monitor project cash flow, and support financial forecasting.

Skills and Experience - The successful candidate must have;

· Tertiary qualification in Construction Management

· Proven experience in a similar role within the construction industry

· Strong written and verbal communication

· Excellent organisational skills and attention to detail

· High safety awareness (OH&S knowledge)

· A collaborative, proactive, and professional approach

· Cheops, Jobpack or similar construction software necessary

Why Join OTTO

· An established commercial construction company with an outstanding reputation in the industry

· Genuine career progression opportunities, including pathway into a PM role

· Strong company structure with hands-on support and mentoring from an experienced leadership team

· Work across a diverse portfolio of commercial projects.

· Competitive salary package

· Enjoy four additional “OTTO days on top of Victorian public holidays

· Be part of an inclusive, supportive team culture with regular social activities and a collaborative work environment

How to Apply

If you are a motivated and experienced Contracts Administrator ready to take the next step in your career, we would love to hear from you.

Please submit your resume to be considered for this opportunity or email Sign in to view email