Administrative Assistant Student Services

Student |

Administration/Support/Service

Closing date: 07/08/2026

Part-time, term-time, continuing

All Hallows’ School, a Catholic Mercy school for girls from Years 5–12, seeks to appoint an Administrative Assistant Student Services to join our community.

The Administrative Assistant Student Services is a friendly and professional member of the administrative team who provides high-quality administrative support and contributes to a well-organised and welcoming school environment. Through the effective management of day-to-day administrative functions, the provision of accurate and timely information, and the professional handling of enquiries, this role plays a key part in supporting the smooth operation and ongoing success of Student Services and the wider school community.

Key Responsibilities

Ensure strict adherence to confidentiality protocols relevant to student information and school operations, safeguarding sensitive data in compliance with privacy regulations

Develop and enhance file structures and record systems following established practices.

Input and extract critical information from the school’s TASS database, ensuring data accuracy and relevance while troubleshooting any issues that may arise

Maintain student management system, TASS, to accurately record and report student late arrivals, absences, and other attendance-related matters

Address enquiries from students, parents, and staff promptly and professionally, resolving issues in accordance with established routines, methods, and procedures. Coordinate meetings between staff and students as needed, ensuring all parties are informed and accommodated effectively

Work closely with Heads of Department to support academic and administrative functions, facilitating communication and collaboration to enhance the educational experience

Collaborate effectively as part of a team, contributing to the ongoing improvement of office services and workflows, fostering a positive work environment that enhances productivity and service delivery

Role Requirements

Hold and maintain a current Queensland Working with Children Clearance (Blue Card).

Have approval to work in Australia.

Have or maintain the appropriate clearances, qualifications or registrations required to perform the inherent functions of the role.

A commitment to the values and ethos of Catholic education in the Mercy tradition.

How to Apply

To apply for this opportunity, please submit your application, including a cover letter addressing the selection criteria and resume, by 9.00 am on Friday, 7 August 2026.

For more information about the role, the Position Overview and Position Description, please access the school’s website ( https://www.ahs.qld.edu.au/about/employment).

Suitable applicants may be progressed to interview prior to the closing date. Early submission of applications is strongly encouraged.

Statement of Commitment to Child Safety

All Hallows’ School has zero tolerance for all forms of child abuse and is committed to Child Safety and implementing and adhering to the Child Safe Standards. Our commitment is based on our Mercy values of compassion, respect, justice, and service. We are committed to and promote the safety, wellbeing, inclusion, participation, and empowerment of all children, including Aboriginal and Torres Strait Islander children, children with disability, and children from culturally diverse backgrounds.

Child Safety is the responsibility of every member of the community. All Hallows’ School has a responsibility to understand and communicate the important and specific role staff and volunteers hold regarding Child Safety, to ensure that the safety and wellbeing of all children and young people is maintained.

Our Child Safety policies, strategies and procedures are inclusive of the needs of all children. The school respects, supports, values, and recognises the diverse needs and contributions of all students.

About All Hallows’ School

All Hallows’ School is a vibrant and values-driven Catholic Mercy girls’ school in Brisbane, educating students from Years 5 to 12. As Queensland’s oldest secondary school, we are proud of our Mercy tradition and commitment to the highest standards in education. Our staff are inspiring, collaborative professionals who value strong relationships, high expectations, and meaningful engagement with students.

Joining our team means becoming part of a supportive community that prioritises wellbeing, professional growth, and a shared passion for empowering young women through education.

At All Hallows' School, diversity is celebrated, and our workplace culture is built on respect, dignity, and fairness. We encourage applications from candidates of all backgrounds and lived experiences, including Aboriginal and Torres Strait Islander people.

All Hallows' School is committed to creating and maintaining an inclusive workplace and work practices for current and future employees. We strive to create a positive, barrier-free recruitment process and a supportive workplace