Portfolio Administration Manager

The future is full of potential, and Mirvac is poised to shape it.

Our brand stands for more than just property development we are committed to creating enduring value by reimagining work, life, commerce, and community. With courage and imagination, we’re curating the future of Australia’s urban landscapes, creating places that foster connection, sustainability, and innovation.

Join us as we work towards building the imagine nation.

The Portfolio Administration Manage r will be accountable to maintain lease administration and financial processes, rent and outgoings management and month-end activities for our premium retail asset Orion Springfield Central.

This is a 13 month max term contract.

What you'll be doing

• Ensuring the customer experience is encompassed in all aspects of the role.
• Building collaborative relationships with asset teams, delivering a consistent service and attending meetings as required.
• Responsible for data entry accuracy and documentation collection.
• Achieving 100% accuracy of each asset’s Tenancy Schedule.
• Achieving > 95% data accuracy in Yardi.
• Performing monthly rent up and invoicing responsibilities for the assets.
• Completing all lease outgoing adjustments/estimates and rent reviews for the assets in accordance with lease requirements and relevant state legislation.
• Conduct and facilitate lease audits.
• Production of lease related correspondence to tenants/operators and distribution to the asset teams where required.
• Raising work and purchase orders for the assets.
• Matching supplier invoices for review, approval and payment for the assets.
• Manage daily receipting and assist with debt collection for assets.
• Assisting with month-end procedures in accordance with the finance timetable.
• Working collaboratively with national teams to deliver divisional initiatives, and contributing to the implementation of the strategy.
• Working collaboratively within teams and across Mirvac divisions, and sharing learnings with employees and leveraging their experience.
• Assisting with any projects, or undertaking additional duties as reasonably required.

What you'll bring:

• 2+ years’ experience in relevant property related role
• Previous experience in the property industry is highly desirable.
• Demonstrated account reconciliation and administration experience are highly desirable.
• A proactive and self-motivated approach with the ability to solve problems, improve system and procedural efficiency.
• A team player attitude with the ability to work independently or as part of a team, multitask and adapt to change, and a willingness to be flexible;
• Exceptional administration, time management and organisation skills with strong attention to detail.
• A collaborative, professional and empathetic approach to dealing with all stakeholders.
• Exceptional interpersonal and communication skills and confidence in liaising with people at all levels
• Ability to maintain confidentiality and discretion in relation to asset information.
• A strong understanding of relevant legislation and the legal obligations of the asset

All of these attributes are preferred, if you think you may be the right fit for the role please still apply.