Warehouse Administrator

About Soleil Collective

Backed by Gauge Capital, Soleil Collective is building a portfolio of leading high-growth brands specializing in sunless tan, suncare, and bodycare products. Soleil accelerates growth and improves profitability with sales, marketing, operations, and strategic management expertise. We have completed two acquisitions to date: Loving Tan and Coco & Eve.

Loving Tan is the category leader in prestige tanning, delivering the most natural-looking tan. Proudly made on Australia’s famed Gold Coast, the professional quality, natural olive color, and flawless application are beloved by A-listers, creators, and beauty lovers alike.

Coco & Eve’s story starts in Bali, among the island’s volcanic beaches and lush rainforests. The brand allows you to glow up like you just returned from a trip to paradise with our sun-kissed, skin-loving tan products and deliciously scented, efficacious haircare—all formulated with the best tropical Balinese ingredients.

About this Role

This is a hands-on, hybrid role within a fast-paced, growing beauty business. As a Warehouse Administrator, you'll be involved end-to-end across component management, manufacturing planning and execution, and global exports and distribution — as well as building working relationships with our third-party logistics partners and supporting the warehouse team on the ground day-to-day.

This role is well-suited to a proactive problem solver who takes ownership of their work and looks for ways to improve how things are done. For the right person, it's a strong platform to build genuine operational knowledge across the global supply chain.

Key Responsibilities

Administration & Systems

• Assist with branch transfers and inventory movements in the relevant systems (e.g. CIN7/NetSuite), under guidance
• Liaise with external logistics and 3PL partners to proactively identify inefficiencies and process gaps, resolve day-to-day issues independently, and recommend improvements before problems arise
• Maintain incoming/outgoing stock records in relevant platforms
• Support the upload and tracking of ASNs (Advanced Shipment Notifications) for 3PL operations
• Prepare basic shipment and transfer documentation (e.g. packing slips)
• Support production planning and execution — coordinating components in and out of production
• Help keep warehouse SOPs up to date and flag when processes need review
• General administrative tasks including data entry, filing, and system updates as required

Warehouse Operations

• Receive, check, and record incoming goods against delivery documentation
• Ability to prepare and dispatch bulk shipments with accuracy and care, meeting assigned deadlines
• Load and unload trucks using appropriate manual handling equipment (forklift, pallet jack)
• Maintain a clean, organised warehouse in FIFO layout consistent with the stock management system

Inventory & Quality Assurance

• Assist with regular stocktakes and inventory checks, maintaining accurate records
• Assist with warehouse storage allocation to ensure stock is stored correctly per FIFO practice
• Support QC processes — ensuring stock is quarantined until quality checks are completed and approved
• Assist with quality checks on production components, marketing materials, and finished goods
• Record quality control outcomes and escalate concerns to the relevant team member

Facilities Support

• Assist the Warehouse & Facilities Manager with day-to-day facilities tasks — maintenance logging, ordering supplies, flagging issues
• Support setup and organisation of office and warehouse equipment as required
• Contribute to a safe working environment by observing and reporting WHS concerns

Essential Skills, Knowledge & Experience

• Minimum 2+ years of experience in a dedicated administrative or office support role
• Comfortable and willing to work inside a fast-paced warehouse environment, with prior exposure or experience in logistics highly preferred.
• Strong attention to detail — in both physical handling and data entry
• Comfortable with Microsoft Office (particularly Excel) and willing to learn new systems
• Good written and verbal communication skills
• Ability to multitask and manage competing priorities
• Sound knowledge of workplace health & safety standards
• Physically fit and able to perform manual handling tasks