Administrative Officer

• Division Provost

__jobinformationwidget.freetext.LocationText__

Penrith, AU

• Contract Type Full-Time

Job ID

REF1602T

Apply Shortlist

• Full-time, fixed-term contract (12-months) at HEW Level 5.
• Penrith campus with flexible working arrangements.
• Salary: $85,778 – $97,006 per annum, plus 17% Super and Leave Loading.

Provide essential administrative support that enables effective faculty operations across teaching, research, and community engagement.

The Opportunity

You will provide high-quality administrative support that underpins the effective operation of the Faculty and contributes to its overall success. Working closely with the Business Operations Coordinator, you will support a wide range of activities including teaching and learning, research, governance, and community engagement. Your role will be central to ensuring that administrative processes are delivered efficiently and in line with University standards.

You will prepare documentation using a range of systems and tools, manage records and correspondence, and support student-facing services such as enrolment, timetabling, and general enquiries. You will also liaise with academic and professional staff to coordinate key operational activities, maintain accurate data across University systems, and ensure consistent administrative practices across the Faculty.

In addition, you will contribute to event and project coordination, supporting initiatives such as Open Day, graduations, and community engagement activities. You will assist in delivering Faculty events, maintain promotional materials, and identify opportunities to improve processes and service delivery. This role requires strong organisation, adaptability, and the ability to manage competing priorities in a dynamic environment.

What Success Looks Like

• Administrative processes are delivered efficiently and support Faculty operations.
• Documentation, records, and correspondence meet University standards.
• Students and staff receive accurate and timely advice and support.
• Faculty events and activities are coordinated effectively and delivered to a high standard.
• Opportunities for process improvement are identified and implemented.

Please refer to the Position Description for full details.

About You

• Relevant qualification or equivalent administrative experience in a large organisation.
• Strong computer literacy across systems including word processing, spreadsheets, and databases.
• Demonstrated analytical and problem-solving skills with the ability to show initiative.
• Experience coordinating events and managing competing priorities to meet deadlines.
• Effective communication and interpersonal skills with the ability to build professional relationships.

Benefits

We invest in the people who make our mission possible. Alongside a rewarding career, we offer a range of benefits designed to support your financial, personal and family wellbeing.

• Financial benefits: Access to staff-only products and offers with selected banking partners, salary sacrifice options for onsite parking, and novated motor vehicle leasing.
• Health and wellbeing support: Free Employee Assistance Program (EAP), complimentary annual flu vaccination, eligibility for Fitness Passport membership, and access to discounted private health cover.
• Onsite childcare: Long day care and early learning services operate at our Campbelltown, Hawkesbury, Parramatta, and Penrith campuses. Staff may be eligible for discounted fees and salary packaging, with places subject to centre capacity.

Application Details

• Position Enquiries: Direct to Nicole Pearce, Operations Manager Sign in to view email. Please include the job reference code REF1602T
• Closing Date: 11:59pm, Thursday 30 July 2026.
• Working Rights: You must provide evidence of full-time working rights in Australia at application.
• How to Apply: Please note that only applications submitted via the University’s online recruitment system will be considered. As part of your online application, you will be asked to respond to screening questions addressing the key qualifications, experiences and skills required for this position.

Belonging at Western

We are committed to substantive equality as outlined in our Equal Opportunity Policy. We actively encourage applications from Indigenous Australians, candidates of all gender identities and expressions, people of all abilities, and those from culturally and linguistically diverse backgrounds.

For Reasonable Adjustments during the application process, please contact [email protected].

About Western

This is your opportunity to be part of something bigger. By joining Western Sydney University, you become a valued member of our community. As our region changes, so too does our university. Western is boldly different, energetic, global, diverse, dynamic, and youthful.

Our mission is to deliver student success, impactful research, and stronger communities. As part of our team, you will have a stake in shaping the future of education, broadening horizons, and changing lives. Making a difference starts at Western.

For the latest please visit our website and LinkedIn.

Apply Shortlist

Share

About Western

Western Sydney University was established in 1989, bringing together a number of existing higher education institutions across the region to create a single, unified university for Western Sydney. Founded with a strong commitment to accessibility and community engagement, the University was designed to expand educational opportunities for one of Australia’s most diverse and rapidly growing regions. Over the years, it has evolved into a world-class institution known for its innovation, research excellence, and focus on equity and social justice—continuing to play a vital role in shaping the future of Greater Western Sydney and beyond.

List #1

Some roles you might be interested in

DEI Specialist

Salary

Location

Richmond, AU

Division

Operations

Brand

Western Sydney University

Location

Richmond

Business Unit

People and Culture (U76E)

Contract Type

Full-Time

Position Category

Professional

Full time, Ongoing position at HEW level 8Hawkesbury campus with flexible working arrangementsSalary: $118,969 – $132,069 per annum, plus 17% Super and Leave Loading. Design and deliver initiatives t

Reference

7d3f8013-e2bc-4e39-b81b-711f7db630d4

Expiry Date

01/01/0001

Read more Shortlist

Read more Shortlist

Senior Integrations Analyst

Salary

Location

Richmond, AU

Division

Operations

Brand

Western Sydney University

Location

Richmond

Business Unit

Data (U76A)

Contract Type

Full-Time

Position Category

Professional

2 x full-time, fixed-term (12months) position at HEW Level 8.Hawkesbury Campus Richmond with flexible working arrangements.Salary: $118,969 – $132,069 per annum, plus 17% Super and Leave Loading. Des

Reference

2dfed241-3005-4b60-b8cc-c6857621a9c0

Expiry Date

01/01/0001

Read more Shortlist

Read more Shortlist

Event Assistant

Salary

Location

Richmond, AU

Division

Western Sydney & External Engagement

Brand

Western Sydney University

Location

Richmond

Business Unit

Future Students, Marketing and Communications (U77A)

Contract Type

Full-Time

Position Category

Professional

Full-time, fixed term position (9 months) at HEW Level 4.Hawkesbury (Richmond) campus, with flexible working arrangements.$79,542 – $84,683 per annum, plus 17% Super and Leave Loading.Deliver seamless

Reference

9524fcf2-6bf6-4a2c-90fd-bafa7566bfbd

Expiry Date

01/01/0001

Read more Shortlist

Read more Shortlist

Casual Learning Hub Librarian

Salary

Location

Penrith, AU

Division

Education & Students

Brand

Western Sydney University

Location

Penrith

Business Unit

Library (U75E)

Contract Type

Casual

Position Category

Professional

Expression of Interest - Casual Learning Hub LibrarianCasual positions available for variable hours and days based on operational needs.Opportunities at Multiple Campus'Competitive hourly rate, HEW Le

Reference

6b6baa77-f39a-4dc5-a525-f722679880b8

Expiry Date

01/01/0001

Read more Shortlist

Read more Shortlist

Cyber Solutions Architect

Salary

Location

Parramatta, AU

Division

Operations

Brand

Western Sydney University

Location

Parramatta

Business Unit

Digital Services (U76B)

Contract Type

Full-Time

Position Category

Professional

Full-time, Ongoing position at HEW Level 9.Parramatta South campus with flexible working arrangements.$137,681 – $147,032 per annum, plus 17% Super and Leave Loading. Lead secure-by-design cyber archi

Reference

ac52a267-a239-4ef9-9937-21bc2c0445ab

Expiry Date

01/01/0001

Read more Shortlist

Read more Shortlist

Senior Business Analyst

Salary

Location

Parramatta, AU

Division

Operations

Brand

Western Sydney University

Location

Parramatta

Business Unit

Office of the Chief Operating Officer (U76D)

Contract Type

Full-Time

Position Category

Professional

Full-time, fixed-term position (12 months) at HEW Level 8.Parramatta South Campus with flexible working arrangements.Salary: $118,969 – $132,069 per annum, plus 17% Super and Leave Loading. Lead busi

Reference

506771ff-e79f-4fe7-b1a4-d90c14ae7836

Expiry Date

01/01/0001

Read more Shortlist

Read more Shortlist

Manager, HR Operations

Salary

Location

Richmond, AU

Division

Operations

Brand

Western Sydney University

Location

Richmond

Business Unit

People and Culture (U76E)

Contract Type

Full-Time

Position Category

Professional

Full-time, ongoing senior positionHawkesbury Campus with flexible working arrangements.Opportunity to make a difference Lead end‑to‑end HR operations, balancing service excellence with process improv

Reference

83e86404-3890-4995-9aca-03b5cfce393c

Expiry Date

01/01/0001

Read more Shortlist

Read more Shortlist

Lecturer, Occupational Therapy

Salary

Location

Campbelltown, AU

Division

Provost

Brand

Western Sydney University

Location

Campbelltown

Business Unit

Faculty of Health (U73M)

Contract Type

Full-Time

Position Category

Academic

Full-time, Ongoing position at Academic Level B.Campbelltown campus.Salary: $123,327 – $145,625 per annum, plus 17% Super and Leave Loading.Support future occupational therapists through teaching, res

Reference

d041b363-8506-49ea-ad89-f1b69ae71611

Expiry Date

01/01/0001

Read more Shortlist

Read more Shortlist

Philanthropy Manager

Salary

Location

Parramatta, AU

Division

Western Sydney & External Engagement

Brand

Western Sydney University

Location

Parramatta

Business Unit

Advancement (U77C)

Contract Type

Full-Time

Position Category

Professional

Full-time, 5 year fixed term position at HEW 9Parramatta South campus with flexible working arrangementsSalary: $137,681 - $147,032 per annum, plus 17% super and leave loading Secure major philanthrop

Reference

cdd29293-1a09-46ce-b1ed-e9e03f1cd453

Expiry Date

01/01/0001

Read more Shortlist

Read more Shortlist

Research Assistant

Salary

Location

Parramatta, AU

Division

Provost

Brand

Western Sydney University

Location

Parramatta

Business Unit

Faculty of Engineering, Computing & Science (U73K)

Contract Type

Part-Time

Position Category

Professional

Part time (4 days) fixed term (4 months) position at HEW Level 5.Parramatta South Campus with flexible working arrangements.$85,778 – $97,006 per annum, plus 17% Super and Leave Loading. Support AI-a

Reference

e8e9eb2b-4ba0-4b5c-814b-395ec0699a0c

Expiry Date

01/01/0001

Read more Shortlist

Read more Shortlist