Facilities Coordinator

• Situated in Dandenong
• $50 per hour +Super
• Temporary/Casual Assignment

Dandenong Location | Immediate Start | 2-3 Month Temporary Assignment

Your new company

An exciting opportunity has become available for an experienced Facilities Coordinator to join a large and respected tertiary education provider based in Melbourne's south-east.

Supporting the Campus Services & Infrastructure team, you will play a key role in coordinating facilities requests, contractor engagement, purchase orders, service desk enquiries and day-to-day facilities operations across a busy campus environment. This is an excellent opportunity for a proactive administrator or facilities professional looking to utilise their coordination and stakeholder management skills within a fast-paced and collaborative environment.

Your new role

As the Facilities Coordinator, you will act as a central point of contact for facilities and maintenance requests, ensuring service requests, work orders, contractors and suppliers are effectively managed and communicated across the organisation.

Key responsibilities will include:

• Managing facilities and maintenance requests through ServiceNow and internal systems
• Raising purchase orders and maintaining accurate records across financial and asset management platforms
• Coordinating contractors, suppliers and service providers to ensure timely completion of works
• Monitoring facilities inboxes and responding to stakeholder enquiries
• Processing work order updates, documentation and service reports
• Liaising with finance and accounts payable teams regarding invoices and procurement matters
• Supporting supplier performance monitoring and contract administration activities
• Maintaining facilities, procurement and contractor records
• Monitoring office consumables, stationery and operational supplies
• Producing reports and supporting the broader Campus Services & Infrastructure team with administrative and coordination activities.

What you'll need to succeed

To be successful in this role, you will be an organised and customer-focused professional who enjoys working across multiple priorities and building strong stakeholder relationships.

You will ideally possess:

• Previous experience in facilities coordination, facilities administration, property administration or workplace services
• Experience managing work orders, maintenance requests or service desk enquiries
• Strong administration and data management skills
• Excellent written and verbal communication abilities
• Experience working with contractors, suppliers and internal stakeholders
• Strong Microsoft Office skills, including Outlook and Excel
• A proactive and solutions-focused approach to problem-solving
• The ability to prioritise competing tasks and work independently in a busy environment.

Experience using ServiceNow, TechOne or similar facilities management systems will be highly regarded but is not essential.

What you'll get in return

• Immediate start opportunity
• Initial 2-3 month temporary assignment
• Full-time hours, Monday to Friday
• Dandenong location
• Opportunity to work with a highly regarded education provider
• Collaborative and supportive team environment
• Varied role with strong stakeholder engagement.

What you need to do now

If you're a motivated facilities or workplace professional looking for your next permanent opportunity, we'd love to hear from you. Apply now or contact Hays for a confidential discussion.

For a confidential discussion or to express interest, please get in touch.

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03 8616 8450