Meeting Assistant

Casual | Ad Hoc Assignments | 17 August – 12 December 2026

Looking for flexible casual work with a global financial services organisation?

MUFG Pension & Market Services is seeking reliable and professional Meeting Assistants to support our Annual General Meeting (AGM) season. This is a fantastic opportunity to gain exposure to the financial services industry while working alongside experienced Client Relationship Managers in a client-facing environment.

This is a casual, ad hoc position , with work available between 17 August and 12 December 2026 . The volume of work will vary throughout the AGM season based on our clients' meeting schedules.

Location: Melbourne and Brisbane

About the role

As a Meeting Assistant, you'll play an important role in ensuring our clients' shareholder meetings run smoothly. Working as part of our AGM team, you'll provide onsite support during meetings and deliver a professional experience for shareholders and attendees.

Your responsibilities will include:

• Greeting shareholders and meeting attendees
• Registering attendees using our meeting registration system
• Assisting with vote counting during meeting polls
• Supporting Client Relationship Managers with general meeting administration
• Completing other duties as required to ensure successful meeting delivery

About you

We're looking for people who are professional, reliable and enjoy working with people. You don't need previous financial services experience—we'll provide the training you need.

To be successful, you'll have:

• Excellent communication and interpersonal skills
• Strong attention to detail and accuracy
• A calm, professional approach in busy environments
• The ability to learn new systems quickly
• A reliable, flexible attitude and willingness to work on an ad hoc basis
• Confidence interacting with a diverse range of people

Eligibility

Applicants must have unrestricted working rights in Australia. Unfortunately, we are unable to provide visa sponsorship for these positions.

If you're looking for flexible work, enjoy working with people, and want to gain experience with a leading financial services organisation, we'd love to hear from you.

MUFG Pension & Market Services is a global, digitally enabled business that empowers a brighter future by connecting millions of people with their assets – safely, securely and responsibly.

Through our two businesses MUFG Retirement Solutions and MUFG Corporate Markets, we partner with a diversified portfolio of global clients to provide robust, efficient and scalable services, purpose-built solutions and modern technology platforms that deliver world class outcomes and experiences.

A member of MUFG, a global financial group, we help manage regulatory complexity, improve data management and connect people with their assets, through exceptional user experience that leverages the expertise of our people combined with scalable technology, digital connectivity and data insights.

Our MUFG Corporate Markets division provides clients with a comprehensive corporate market offering that connects issuers to their stakeholders. Our uniquely integrated range of corporate markets capabilities includes shareholder management and analytics, stakeholder engagement, share and unit registry, employee share plans, and digital and print communications. We also offer company secretarial support, as well as various specialist offerings such as insolvency solutions. We operate in twelve countries throughout Australasia, Asia, Africa, the Middle East, United Kingdom and Europe.

Our teams combine a wealth of industry experience with a rigorous focus on client management to deliver a premium service underpinned by market leading digital technology provided by our Technology division.

MUFG Pension & Market Services is building a dynamic, client focused, caring and inclusive culture that is built on the foundations of an entrepreneurial spirit, effective risk management, empathy and trust, and underpinned by its core values.

We are an inclusive employer whose people work collaboratively. We encourage, support and value the various talents and perspectives of our people and promote a flexible and blended work environment where our people can thrive and their wellbeing is supported. We know that diversity drives better client outcomes, continuous improvement, and growth. Be part of the MUFG Pension & Market Services journey and together we will achieve our full potential.

We treat all individuals fairly and equitably and do not discriminate on the basis of diverse characteristics including, but not limited to gender, gender identity, sexual orientation, age, ethnicity, cultural background, physical abilities/disabilities, religious or political belief, marital or family status or carers responsibilities.

Candidates must have the relevant work rights to be considered for an opportunity at MUFG Pension & Market Services. Successful applicants will be required to complete background screening prior to commencement of employment.