Human Resources Coordinator

Role Context

Salvado Catholic College is a vibrant, growing Pre-Kindergarten to Year 12 co-educational school. Inspired by our Patron, Bishop Rosendo Salvado, missionary, educator and advocate for peace, we are committed to nurturing the intellectual, spiritual, social and emotional development of every student.

The Human Resources Co-ordinator plays a key role in supporting the College’s mission through the delivery of professional, effective and compliant human resource services across the employee lifecycle. Working closely with the Principal, the role supports recruitment, employment administration, workforce planning and staff wellbeing, contributing to a positive, values-driven workplace culture for both teaching and non-teaching staff.

Role Outline

The Human Resources Co-ordinator will work closely with the Principal to provide efficient and effective HR support services to all areas of the College. This includes supporting the co-ordination of recruitment and selection, policies and procedures, employment relations, and training and development. The role also supports the College Leadership Team with staffing and human resources matters pertaining to both teaching and non-teaching staff at the College. The Human Resources Co-ordinator is recognised as a key leader within the College community and exercises a significant professional role among the staff.

Duties and Responsibilities

Catholic Identity

• Support the Catholic ethos of the school.
• Promote Catholic values through their teaching.
• Integrate Catholic teachings across all curriculum areas.
• Support and provide modelling of the College’s Mission and Vision.
• Provide pastoral care to students inspired by Gospel values.
• Bear witness to the Catholic faith in an overt and knowledgeable manner.
• Provide appropriate pastoral and faith experience.
• Seek faith and liturgical opportunities to deepen their personal relationship with God.

Staffing

• Identify upcoming permanent, temporary and fixed-term vacancies caused by long service leave, maternity leave, resignations, etc and liaise with senior leaders to determine a recruitment timeline and selection panel.
• Liaise with relevant members of the Senior Leadership Team to determine the calculation of FTE’s and workloads for both teaching and non-teaching staff.
• In consultation with the Senior Leadership Team determine staffing requirements, ensuring the most effective and efficient use of staff.
• Pre-empt the conclusion of fixed term and temporary arrangements and liaise with the Senior Leadership team regarding the ongoing nature of the work.
• Update and create job descriptions ensuring core competencies and responsibilities are identified.
• Record staff movements for each term, notifying relevant teams.
• Oversee the Induction and Exit Process for all staff.

Recruitment Processes

Oversee the end-to-end recruitment process of teaching and non-teaching staff including:

• Preparation of job overviews, Seek and print advertisement.
• Liaising with the Communication and Marketing team for print advertising, updating the employment page of the College website and other relevant social platforms.
• Responding to queries from potential candidates regarding advertised position.
• Acknowledging all applications for vacant positions.
• Preparing interview questions.
• Ensuring that interview panels have access to all applications to enable effective shortlisting for interview.
• Contributing to shortlisting and be a member of the interview panel for non-teaching staff, when required.
• Co-ordination of interviews to ensure outstanding candidates are selected and as quickly as possible.
• Communicating with candidates regarding the progress of their application including if they are unsuccessful, before and after interview.

Prepare letters of appointment for all positions in line with CEWA Contract guidelines.

Confirm salary levels, FTE, Awards and employment conditions.

Calculate annualised salaried in liaison with the Finance team.

Prepare contract variations.

Work to ensure that all contracts meet the needs of the College.

Respond to queries from new and existing staff about their contract and employment package.

Policy and Procedure Implementation

• Support team leaders with the development and implementation of staff reviews.
• Assist in implementing CEWA human resource policies and procedures.
• Ensure that CEWA directives are followed in all HR processes.
• Develop a strong working relationship with the College’s CEWA consultants to ensure compliance in the implementation of all HR policies and procedures.
• Provide ongoing advice, assistance and follow-up on specific policy related enquiries and issues.
• Ensure that the Principal is aware of any outstanding Government legislated requirements such as TRBWA, WWC and police clearances.
• Any other duties as nominated by the Principal.

HR Operations

• Assist the Senior Leadership Team to resolve employee relations and general HR issues, including assisting with investigation as required.
• Support staff understanding of the College’s Code of Conduct and other HR processes.
• Prepare correspondence and leave approval letters for the Principal.
• Oversee staff exiting procedures and undertake Exit interviews, where required.
• Any other duties as nominated by the Principal.

Required Skills

• Excellent written and verbal communication, with an ability to communicate and interact positively, effectively, and professionally with all stakeholders of the College.
• A proven capacity in coordinating training, development, evaluation and management of staff, volunteers and contractors.
• A demonstrated knowledge and understanding of industrial relations, WorkSafe, workplace health and safety and compliance.
• A demonstrated knowledge of recruitment, selection, induction and policy procedures.
• Demonstrated experience with policy and procedure review and implementation.
• A strong commitment to the professional growth of self and others.
• A proven ability to work in a collaborative decision-making environment, where teamwork, open communication, confidentiality, integrity, and loyalty are valued and modelled.
• High level initiative and flexibility, with the ability to respond to the changing demands of the position.
• Excellent attention to detail and accurate data entry skill.
• Proficient use of Microsoft 365 applications, particularly Word and Excel.
• Ability to remain calm under pressure.
• High level of enthusiasm and motivation.
• Ability to use initiative and problem-solve.
• Willingness to work flexible hours as the role demands.

Required Skills

• Formal tertiary qualifications at Bachelor Level and/or prior experience in the field of Human
• Resource Management.
• A sound working knowledge of Enterprise Agreements.

Selection Criteria

Essential Criteria

1. Education and Training

• Minimum of at least 3 years of Human Resources Management Experience.

2. Knowledge, Skills and Experiences

• Demonstrated experience in overseeing recruitment and selection co-ordination and administration.
• Compliance focused with the ability to develop and monitor HR related procedures and systems.
• Knowledge of statutory requirements, regulations and practices related to HR.
• Ability to provide HR and employment relations advice to team leaders throughout an organisation.
• Proficient use of Microsoft 365 applications, particularly Word and Excel.
• Abilify to effectively develop and implement systems and procedures.
• Excellent knowledge of industrial relations legislation, employment awards and human resources principles and practices.

3. Additional Requirements

• Be fully supportive of the objectives and ethos of Catholic education.
• An ability to acquire a Working with Children Check.
• Demonstrate exceptional interpersonal and organisational skills and the ability to work collaboratively with all members of the Salvado Catholic College community.
• Excellent organisational and prioritisation skills.
• Ability to work under pressure to deadlines and with excellent attention to detail.
• Ability to maintain confidentiality.
• Demonstrate initiative and problem-solving skills.
• Demonstrate the capacity to work as a member of a team.
• Be willing to be flexible within the unique context of a school environment

How to Apply

Please apply directly through SEEK. Applicants must submit:

1. a Cover Letter addressed to the Principal (2 pages maximum), addressing the selection criteria, and

2. a Curriculum Vitae

Confidential enquiries may be made to the Principal, Ms Giovanna Fiume.

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For a comprehensive Role Description, please visit the College website -

https://www.salvado.wa.edu.au/employment

The College reserves the right to commence the employment process in advance of the closing date.

Applications close: 9am, Monday 19 October 202