Contract Administrator

Contract Administrator – South-East Melbourne

Location: South-East Metropolitan Melbourne, VIC

Company: BGIS, Community Housing and Property Services

Employment Type: Permanent Full-Time, Hybrid, Core Business Hours

We acknowledge the Traditional Custodians of the land on which we work and pay our respects to Elders past, present and emerging.

About BGIS

BGIS is a global leader in integrated facilities management, delivering innovative and sustainable solutions across property, infrastructure and essential services.

With significant growth continuing across Victoria, we are creating new opportunities to support a recently acquired client and an important portfolio of residential properties across South-East Melbourne.

Purpose of the Role

BGIS is seeking a Contract Administrator to provide administrative and coordination support that keeps a community-focused residential contract running smoothly.

Reporting to the Risk Manager, you will work closely with operational, finance, compliance and contract management teams, looking after document control, records, reporting and system updates.

The ideal candidate will be organised, personable and detail focused, with a genuine enjoyment of supporting others and keeping things accurate and on track.

Key Responsibilities

• Provide administrative support to operational, finance, compliance and contract teams
• Maintain accurate contract records, documents, registers and databases
• Coordinate reporting, correspondence and meeting documentation
• Manage system updates, document control, online approvals and requisitions
• Support onboarding, offboarding, training, uniforms and fleet administration
• Assist with compliance, audit and reporting requirements
• Support claims administration and customer service activities
• Build positive relationships with internal teams, subcontractors and client representatives
• Complete administrative tasks within agreed timeframes and service levels
• Contribute ideas that improve processes and consistency across the contract

Education, Experience & Skills

Essential

• Experience in administration, customer service or business support
• Experience maintaining records and documentation
• Experience preparing reports and correspondence
• Strong organisation and time management skills
• Excellent attention to detail and accuracy
• Clear written and verbal communication skills
• Confidence supporting multiple stakeholders and managing competing priorities
• Proficiency in Microsoft Office and business systems
• Year 12 completion or equivalent, or relevant administrative experience
• Full working rights in Australia

Desirable

• Certificate III or IV in Business Administration or a related discipline
• Experience using contract management, maintenance management or ERP systems
• Experience in facilities management, maintenance, construction or property services

Workplace Arrangements

This is a permanent full-time position based in South-East Metropolitan Melbourne during core business hours.

A hybrid working arrangement is available, with some attendance at the regional office to support collaboration with the team.

Why Join BGIS?

Join a newly established team supporting an important community housing portfolio, where your work helps keep services running well for residents and teams.

Key Benefits Include

Hybrid working arrangement

Meaningful work supporting residential properties and communities

Career development opportunities within a global organisation

A supportive and inclusive team environment

Spot recognition vouchers and a $2,000 employee referral bonus

Access to Flare discounts across retailers, energy providers, utilities and more

Fitness Passport access for you and your family

Employee Assistance Program and wellbeing initiatives

Two paid volunteer days each year

Career opportunities through secondments and internal mobility

Endorsed by WORK180 as an employer of choice for women

Recognised as a Top 101 Workplace for Women in 2026 by WORK180

As a global leader in facilities management, asset management, project delivery and workplace solutions, BGIS manages over 50,000 client locations worldwide and employs more than 10,000 people globally. We work across some of Australia's most important sectors including Government, Healthcare, Education, Defence, Commercial Property and Critical Environments.

How to Apply

If you are an organised and friendly administrator who enjoys supporting teams and keeping details in order, we would love to hear from you.

BGIS is an equal opportunity employer. We strongly encourage applications from women, Aboriginal and Torres Strait Islander peoples, LGBTQ+ individuals, people with disability and people from culturally diverse backgrounds.

Eligibility

Applicants must have full working rights in Australia.

Join a newly established team delivering meaningful outcomes for communities across South-East Melbourne.

Explore more opportunities at https://apac.bgis.com/careers/