Administrative Officer - Secretariat

• Ongoing role, Full-time, Bentley Campus
• Competitive remuneration + 17% super contributions
• On-campus amenities including a gym, medical centre, and childcare facilities

Reference Number: 1627930

Are you an experienced administrative professional who thrives in a dynamic, fast-paced environment? Do you excel at coordination, communication, and managing complex schedules with discretion and efficiency? We are looking for a proactive and highly organised Administrative Officer to join our Secretariat team.

About the Role

The Administrative Officer provides comprehensive and confidential administrative support to the Secretariat, ensuring seamless continuity of operations and contributing directly to the efficiency and effectiveness of governance processes. Operating under general direction, this pivotal role supports team operations, stakeholder engagement, and high-level coordination.

Your responsibilities will include

• Coordinate day-to-day administrative and operational activities across the Secretariat team.
• Develop and maintain effective administrative processes that meet operational needs.
• Screen incoming phone calls, emails, and visitors, handling inquiries or redirecting as appropriate.
• Manage the team’s shared inbox, ensuring timely and accurate task delegation and resolution.
• Liaise with a wide range of stakeholders, including executive managers, EAs, dignitaries, and representatives from industry and government.
• Maintain and manage busy calendars and appointments for team members to optimise workflow.
• Ensure timely communication of critical updates to the Director, Governance Services & Council Secretary.
• Prepare correspondence, presentations, reports, and briefing materials as required.
• Take accurate minutes for governance meetings and ensure appropriate follow-up.
• Support logistical planning for governance-related meetings, including booking venues, organising travel, and arranging accommodation and catering.
• Maintain and update team webpages and staff portal content to ensure accuracy and accessibility.
• Oversee the governance committee meeting schedule, making updates as needed and communicating changes effectively.
• Handle sensitive and confidential information with the utmost discretion.

Who we are looking for/Selection Criteria

• Proven experience in a high-level administrative or executive support role.
• Excellent written and verbal communication skills.
• Strong time management and prioritisation skills.
• High level of proficiency in Microsoft Office Suite and other relevant software.
• Experience managing complex calendars and coordinating meetings.
• Ability to maintain confidentiality and exercise sound judgment.
• An understanding of corporate governance principles and university governance structures.

This Continuous G05 level role attracts a remuneration of $83,283 - $91,103 + 17% Superannuation.

Role Requirements

• As this is a continuing (permanent) role, you will require permanent work rights in Australia to be considered

• Successful applicants are subject to a National Police Clearance, and background, integrity, and reference checks to Curtin’s satisfaction

About Curtin University

We are an energetic, dedicated team of academics and professionals working together to provide global solutions through quality graduates and innovative research. Curtin is a welcoming space where integrity, respect for one another, courage, excellence, and impact are essential to everyday life. First Nations people, those identifying as LGBTQIA+, parents, carers, people of all ages, abilities and genders, and people of diverse ethnicity, nationality and faith are encouraged to apply. Our aim is to create a workforce that reflects the diversity of the community in which we live. For more information, please visit our Diversity and Inclusion page - https://staff.curtin.edu.au/discover-curtin/diversity-equity-and-inclusion-at-curtin/

What We Offer You

Situated on Whadjuk Nyungar Country, our vibrant Bentley campus includes an art gallery, gym, childcare and medical centre, bus station, accessible parking and endless food options including a supermarket. Aside from the vibrant campus life, we offer more than just a job. Curtin offers a wide range of generous benefits, including additional leave, salary packaging, health and wellbeing services and an array of discounts for retail, travel and much more.

For more reasons to work at Curtin, please visit https://staff.curtin.edu.au/discover-curtin/

Join Us!

If this sounds like your next role, please click APPLY NOW ensuring to attach the following documents:

• Up to date resume
• Cover Letter outlining your interest, experience and addressing the section criteria for the role (no more than two pages)

If you have any queries in relation to this opportunity or the application process, please contact our careers team on ***email_hidden*** or 08 9266 9000 (option 3,1), quoting the reference number. Applications will not be accepted via this email address, and late applications will not be accepted.

Applications close: 9pm (AWST), Sunday, 21st of June 2026.

Please note we are not accepting applications from recruitment agencies at this time.

Curtin reserves the right at its sole discretion to withdraw from the recruitment process, remove the advert, not to make an appointment, or to appoint by invitation, at any time.