Front Office Coordinator

Urgent Requirement for Front Office Coordinator - Perdaman - Perth, Western Australia

Key objective: The ideal individual will have excellent organizational skills while being extremely flexible and adaptable to tasks. You will be well-presented, articulate in communication, and the ability to multitask and work well under pressure in a fast-paced, demanding environment.

Accountabilities: The below list of accountabilities is not exhaustive, and other duties may be assigned to the post holder, which is to be undertaken as requested or required.

- Provide professional telephone and front desk service.

- Welcoming visitors to the office and ensuring they receive prompt attention from staff.

- Booking and maintenance of meeting rooms.

- Maintain PGS CEO’s diary and email appointment confirmation.

- Receive and record mail, courier deliveries and record in LEAP.

- Process outgoing mail according to procedures.

- Administration and ordering of stationery, kitchen and office supplies.

- Assist with daily maintenance of Both kitchen and equipment.

- Maintain the Reception procedures manual.

- Administer all property matters including liaison with building management.

- Management of office service agreements and their administration –security, fire equipment, cleaning, photocopier/printers, office equipment, and couriers.

- Manage the coordination of all administration relating to general office services (cleaning, maintenance, and ordering of equipment), utilising administration support staff to their full capacity.

- Setting up the Boardroom for teleconferences.

- Preparation of quotations.

- Booking flights or Hotel Accommodations for the Internal Staff to travel.

- Provide IT support to new staff and Liaise with IT (R group) to resolve any IT matter.

- Birthday card list update and buy cards – send around the office.

- Car Maintenance, book for services and do as required.

- Ensure the certificates in meeting room 1 are all up to date.

- Other administrative support services as directed.

Education/Experience Requirements

- Minimum 3 to 5 years’ experience in a Reception and/or Administration role is essential.

- Organisation and time management skills.

- Strong interpersonal and communication skills - verbal and written.

- Proficient in Microsoft Office and Skype for Business.

- A can-do and positive approach to a large scope of work

If you are interested in the role, email a resume to Sign in to view email or click on apply now.